Fleet Maintenance and Service Assurance Register
Fleet maintenance register tracking services, due dates and evidence for each vehicle.
What it proves at audit
Heavy Vehicle Accreditation criteria this document produces evidence for. Check your readiness.
Why operators use it
We use VEH-03 to make every vehicle’s maintenance plan, service work, defect action, inspection evidence, availability and recurring faults visible, so servicing is planned and verified rather than assumed.
A prestart checklist identifies today’s condition. A defect report captures a specific problem. VEH-03 joins those records to the longer-term maintenance system: each vehicle’s actual service basis, due dates/odometer or hour points, completed service/repair evidence, provider arrangements, open repairs and availability. It makes it possible to see a missed service, delayed repair, repeated fault, vehicle unavailability or provider issue before it becomes an incident, authority defect notice or unsafe pressure on a driver.
From the companion guide that comes with this document.
Related documents
Daily prestart checklist with clear steps for escalating defects.
Defect report that links each fault to a safe release decision.
Record of technical service and inspection work against the manufacturer or inspection standard.
Register of vehicle, emergency and load restraint equipment and PPE stock, with inspections.
Procedure for deciding whether a vehicle is safe to use, restricted, grounded or awaiting assessment.