Vehicle Defect Report and Safe Release Link
Defect report that links each fault to a safe release decision.
What it proves at audit
Heavy Vehicle Accreditation criteria this document produces evidence for. Check your readiness.
Why operators use it
We use VEH-02 to make sure a vehicle defect or uncertainty is described clearly, made safe immediately, passed to the right people, repaired/assessed properly and not lost between the driver, fleet, workshop and release-to-service process.
A daily check only works if a finding produces a safe action. VEH-02 is the bridge between VEH-01 and the maintenance system. It captures what was actually observed, the immediate vehicle-use decision, whether an authority defect notice exists, the repair/assessment evidence, the VEH-03 maintenance link and the VEH-06 release-to-service decision. It also provides a route for recurring defects to become risk, change, corrective-action, resource and management issues.
From the companion guide that comes with this document.
Related documents
Daily prestart checklist with clear steps for escalating defects.
Fleet maintenance register tracking services, due dates and evidence for each vehicle.
Record of technical service and inspection work against the manufacturer or inspection standard.
Register of vehicle, emergency and load restraint equipment and PPE stock, with inspections.
Procedure for deciding whether a vehicle is safe to use, restricted, grounded or awaiting assessment.