Records Management Procedure
Procedure for keeping records that can be found when needed.
What it proves at audit
Heavy Vehicle Accreditation criteria this document produces evidence for. Check your readiness.
Why operators use it
We use AUDIT-11 to make sure the records that support safe transport and warehousing work are trustworthy, protected, available for authorised use and managed through their full lifecycle, without storing too much information, applying one default retention period or treating a folder location as proof that a control works.
A good record can show what was planned, communicated, checked, reported, decided and improved. A bad record arrangement can hide a safety problem: it may be missing, unreadable, altered without trace, stored where the relevant person cannot access it, shared too widely, retained without purpose or destroyed while a matter is still active. AUDIT-11 creates a clear lifecycle so records can support normal work, safe decisions and proportionate assurance.
From the companion guide that comes with this document.
Related documents
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Index that points to the evidence for each audit criterion without building a messy audit folder.