Evidence Index
Index that points to the evidence for each audit criterion without building a messy audit folder.
What it proves at audit
Heavy Vehicle Accreditation criteria this document produces evidence for. Check your readiness.
Why operators use it
We use AUDIT-06 to identify what evidence supports an actual safety control, where the approved record is held, who may access it, how it can be used in assurance and what limitation or review/retention decision applies, without copying the record into a generic spreadsheet.
An SMS is not demonstrated by a folder of templates alone. The organisation needs to be able to identify evidence that a relevant control is actually present, suitable, operating and effective for the work being undertaken. Evidence may come from records, data, observations, interviews, field checks, provider/customer/site information, actions or management review. The index helps a reviewer locate and understand selected evidence without treating an index entry or file path as proof that the underlying control works.
From the companion guide that comes with this document.
Related documents
Internal audit programme and annual schedule for the SMS.
One action register for every corrective, improvement, change and resource action.
Corrective action request that fixes a control failure and proves the fix works.
Reconciles a KPI scorecard with the SMS performance dashboard so measures stay meaningful.
Assurance check that speed is managed through planning and schedules, not only driver discipline.
Register of the laws, guidance and customer sources that apply, and what each requires.